Managing emails can feel overwhelming especially in this digital era. Whether you're a busy professional or a small business owner, keeping up with your inbox is vital.
But what if you could send emails at the perfect time without being glued to your screen?
That's where email scheduling tools comes in—a must-have for anyone looking to streamline their communication.
In this blog, we'll explore the best email scheduling tools to try in 2024. From boosting productivity to improving engagement , these software offer numerous benefits.
Let's get started on the path to more efficient email management!
An email scheduler is a tool that allows you to schedule and make calendar, to set specific times for your emails to be sent at later time.
Instead of hitting "send" immediately, you can choose to schedule the exact date and time for your message to be delivered. This is particularly useful for managing communication across different time zones or ensuring that your emails reach recipients at optimal times.
Email scheduling solutions works by queuing your emails and sending them according to your instructions.
The ability to schedule emails can be a game-changer for businesses and individuals alike. For professionals, it means no more late-night meetings or weekend work just to hit the right timing for an email.
Moreover, email schedulers can help you maintain a consistent communication strategy through recurring emails. Whether you are running an email marketing campaign or just trying to keep in touch with your team, using email scheduling software will ensure that your emails go out regularly and on time.
In essence, an scheduled email provider or scheduler is not just about timing to write emails; it's about enhancing your overall email management process. By utilizing these various scheduler tools, you can improve efficiency, stay organized, and ensure that your messages have the desired impact.
- Increased Productivity: Scheduled email can significantly boost your productivity. Instead of interrupting your workflow to send emails throughout the day, you can batch your email writing and schedule them all at once. This means you spend less time managing and more time focusing on important things.
- Improved Engagement: Timing is crucial in email marketing. Studies show that emails sent at certain times are more likely to be opened and read. By scheduling an email to be sent at the right moment later time, you can improve your engagement.
- Consistent Communication: Maintaining a consistent communication schedule through scheduled email is vital for building and retaining your audience. Email scheduling ensures that your messages are sent regularly, even when you're busy or out of the office. This is especially beneficial for businesses that need to keep their audience informed with regular updates.
- Automation of Repetitive Tasks: Email scheduling automates repetitive tasks, or recurring emails such as sending weekly newsletters or follow-up emails and save time. Once you've set up your campaigns, and scheduled email the scheduler takes care of the rest of recurring emails. This frees up your time to concentrate on creating quality content and engaging with your audience in other ways.
- Time Zone Management: If you have a business with a global audience, managing time zones can be challenging. Email schedulers allow you to schedule yourself to send emails at optimal times for different time zones, ensuring your message reaches your audience when they're most likely to read it. This is particularly useful for international businesses or teams with remote workers.
- Audience Segmentation: Advanced email scheduling and organizing software and platforms offer segmentation features. This allows you to target specific groups within your audience with tailored messages. By scheduling these targeted emails, you can improve the relevance and effectiveness of your communication.
- Automated Reminders: Email schedulers can be used to call meetings and set reminders. Whether it's reminding customers about an upcoming appointment or meeting request or following up on an inquiry, automated email reminders ensure that important tasks and meetings are scheduled and not forgotten.
- Improved Organization: Using an email scheduler helps you stay organized. You can plan your email campaigns in advance and have a clear overview of what's scheduled to be sent. This helps you keep track of your communication strategy and ensures nothing slips through the scheduler' cracks.
- Enhanced Professionalism: Scheduled emails and meetings can enhance your professionalism. For instance meeting scheduling, sending meeting request or a follow-up email immediately after a meeting shows that you are organized and considerate of the recipient's time.
- Data-Driven Insights: Many email scheduling tools come with analytics features that provide insights into the performance of your emails. By analyzing this data, you can make informed decisions about the best times to send your emails and improve your overall email strategy.
Here’s a list of top email scheduling tools to help you manage your campaigns efficiently and on time:
- Venturz
- HubSpot
- Nylas
- GetResponse
- Zoho Mail
- Boomerang
- ActiveCampaign
- Mailgun
- SendGrid
- Mailchimp
- Google Calendar
| Name | Free Trial | Starting From |
|---|---|---|
| Venturz | Unlimited Free Plan | Free |
| HubSpot | Free Plan Available | $45/month |
| Nylas | Free Plan Available | Pay-As-You-Go |
| GetResponse | 30 days | $15/month |
| Zoho Mail | Free Plan Available | $1/user/month |
| Boomerang | Free Plan Available | $4.98/month |
| ActiveCampaign | 14 days | $15/month |
| Mailgun | Free Plan Available | $35/month |
| SendGrid | Free Plan Available | $19.95/month |
| Mailchimp | Free Plan Available | $13/month |
| Google Calendar | Free | Free |
Venturz is one of the best email scheduling tools and a versatile email scheduling solution designed to cater to the needs of businesses and individuals alike. Its intuitive interface makes it easy to schedule emails in advance, ensuring your emails are sent at the optimal time.
With Venturz, you can manage your email communication more efficiently, allowing you to concentrate on other important tasks.
- Schedule Emails for Hours or Days in Advance: Plan your emails ahead of time, whether you need them to go out in a few hours or a few days.
- Edit or Modify Scheduled Emails Anytime: Flexibility to edit emails schedule whenever necessary.
- Set Conditional Email Scheduling: Advanced scheduling options that allow emails to be sent based on specific conditions or triggers.
- User-Friendly Interface, easy to navigate and use, even for beginners.
- Flexible Scheduling Options allows detailed control over when and how emails are sent.
- Offers its customers an essential set of features at no cost, making it accessible for small scale businesses and individuals.
- Limited integration capabilities with certain CRM and marketing tools.
HubSpot CRM software is a complete platform offering different services including email scheduling, sales, and service platform known for its powerful email and calendar scheduling capabilities and automation tools. Integrated within its robust ecosystem of services, HubSpot's email scheduler software is designed to streamline your email marketing efforts.
Whether you're using Gmail or Outlook, HubSpot helps you send emails at the best possible times, making it a valuable tool for businesses aiming to enhance their email automation strategies.
- Email Scheduling: Allows you to schedule emails directly within Gmail , optimizing send times for maximum impact.
- Multi-Time Zone Support: Automatically adjusts for different time zones to ensure timely delivery to global audiences.
- Editable Scheduled Emails: Provides flexibility to edit scheduled emails, ensuring your postings are always accurate.
- Seamless integration with popular email platforms like Gmail and Outlook, making scheduling intuitive and easy.
- This software helps optimize email send times for better engagement.
- Ability to edit scheduled emails provides added convenience and accuracy.
- More beneficial for users already integrated into the HubSpot ecosystem, which might limit its appeal for others.
- Advanced functionalities come with higher pricing tiers.
- Free plan includes basic features suitable for small-scale email scheduling.
- Starter Plan: Begins at $45 per month
- Professional Plan: Priced at $450 per month
- Enterprise Plan: Costs $1,200 per month
Nylas is a powerful email scheduler tool known for its high degree of customization and its access to robust analytics. Designed to cater to businesses with specific email marketing needs, it offers its customers extensive options for personalizing and ensuring that each message reaches its recipient at the optimal time.
- Advanced Customization: Extensive options for customizing emails with HTML, images, and personalized content to meet unique business needs.
- Analytics Tracking: Built-in analytics tools to track engagement rates, providing insights into the effectiveness of email campaigns.
- High Deliverability Rates: Ensures emails reach their intended recipients with near-perfect deliverability.
- Integration with All ESPs: Easily integrates with 100% of email service providers, including Gmail, Yahoo, and IMAP, ensuring workflow continuity.
- Enterprise-Grade Security: This scheduler tool offers features like two-factor authentication and compliance with standards such as GDPR and SOC 2 Type II.
- Allows for detailed personalization of emails, catering to specific business needs.
- Robust Analytics provides comprehensive insights into email engagement rates.
- Excellent Deliverability, ensures that emails consistently reach their intended recipients.
- Seamless Integration, Integrates easily with all major email service providers, maintaining workflow continuity.
- This tool may require a higher level of technical expertise for setup and customization.
- Free: Allows developers to connect up to 5 accounts to build, test, and iterate until they’re ready to move forward.
- Pay As You Go: Available for full platform packages, offering a month-to-month option to start with what you need and when you need it.
- Custom: Custom paid plans for full platform or calendar-only packages, providing the flexibility to choose features that fit unique needs.
GetResponse is a comprehensive email marketing platform that integrates robust email scheduling capabilities and schedule meetings with a suite of marketing automation tools. Designed to support businesses of all sizes, this software helps streamline email marketing efforts through advanced features that enhance both efficiency and effectiveness.
- Marketing Automation: Integrates email scheduling with other marketing tools to create seamless, automated campaigns.
- Advanced Analytics: GetResponse offers detailed insights into email performance, helping to refine and improve marketing strategies.
- Customizable Templates: This tool offers a wide range of customizable email templates to suit different business needs and branding requirements.
- Landing Page Creator: GetResponse offers tools for creating and optimizing landing pages to support email campaigns.
- Webinar Integration: Enables integration with webinar tools for comprehensive marketing strategies.
- Combines email scheduling with a variety of marketing automation tools, enhancing overall marketing efforts.
- Ideal for businesses looking to automate and streamline their email marketing campaigns.
- Offers a wide range of features, including analytics and customizable templates to write emails, providing versatility and depth.
- Might be more than what’s needed for businesses only looking for basic email scheduler tool.
- Robust features come with higher pricing tiers, which might be expensive for new businesses.
- Basic Plan: Starts at $15 per month, suitable for smaller businesses with basic email marketing needs.
- Professional Plan: Scales up to provide more complex features and support for growing businesses.
- Max Plan: Customized paid plans for large-scale businesses with advanced needs and high contact volumes. This premium plan offers extensive features and customization options.
Zoho Mail is a feature-rich email service that offers powerful capabilities for scheduling emails as well as schedule meetings as part of its suite of tools designed for businesses of all sizes. Known for its clean interface and seamless integration with other Zoho applications, Zoho Mail provides a reliable and efficient email solution.
It’s particularly appealing for users already in the Zoho ecosystem, offering a unified experience across various productivity and business management tools.
- Integration with Zoho Apps: Seamless integration with other Zoho applications, such as Zoho CRM, enhancing workflow and productivity.
- Advanced Search and Filters: Robust search capabilities and filters to quickly find and manage emails.
- Collaboration Tools: Built-in tools for team collaboration, including shared folders and email delegation.
- Enhanced Security Features: Provides enterprise-grade security, including encryption, two-factor authentication, and compliance with privacy regulations.
- Excellent for users already using other Zoho applications, providing a seamless and unified experience.
- Offers a wide range of features beyond email scheduling, including advanced search, filters, and collaboration tools.
- Strong focus on security and compliance, ensuring that data is protected.
- The extensive features may be overwhelming for users who only need basic email scheduling.
- The free plan has limited features, which might require users to upgrade for more advanced functionalities.
- Free Plan: Available for up to 5 users with limited storage and features
- Mail Lite: Starts at $1 per user per month, providing 5 GB of storage per user and essential email features.
- Mail Premium: Priced at $4 per user per month
- Workplace: A comprehensive plan starting at $3 per user per month
Boomerang is an email scheduling and productivity tool designed primarily for Gmail users. It helps not only to streamline your email workflow by allowing you to schedule emails but also schedule meetings, track responses, and set reminders for follow-ups.
This email scheduler is particularly useful for managing busy inboxes and ensuring that important emails are sent and responded to at the most effective times.
- Email Tracking: Provides email tracking and read receipts, as well as follow-up, so you never miss a response.
- Inbox Management: Helps declutter by temporarily removing emails and bringing them back at a specified time, reducing distraction and improving focus.
- Ensuring no important emails related to your business are overlooked through email tracking.
- Temporarily removes emails from inbox and bringing them back when needed, reducing distractions.
- Integrates seamlessly with Gmail and is easy to use, making it accessible for most users.
- Some users have expressed concerns about the reliability of the service.
- The "coins" or "points" system for the free version can be confusing and limits the number of monthly messages.
- Free Version: Includes limited monthly message allowances and uses a "coins" or "points" system, which can be somewhat confusing.
- Paid Version: Starts at $4.98 per month
ActiveCampaign is a powerful email automation platform that combines the best email scheduling tools with comprehensive CRM tools.
Designed for businesses that need more than just email organizing, ActiveCampaign offers a wide range of features to automate and optimize marketing efforts.
- CRM Integration: Seamlessly integrates with their CRM for a unified approach to customer interaction, enabling more personalized and targeted marketing.
- Advanced Automation: Offers sophisticated automation workflows that can trigger emails based on various customer actions and behaviors.
- Behavioral Tracking: Tracks user behavior to tailor email content and timing, improving relevance and engagement.
- Segmentation and Targeting: Provides advanced segmentation and targeting features to enhance the effectiveness.
- Combines powerful marketing and CRM tools, making it ideal for behavior-driven email automation.
- Offers a wide range of features, including sophisticated automation workflows and behavioral tracking.
- Provides a unified approach to managing customer interactions, enhancing personalization and engagement.
- May be more complex due to the wide range of integrated features, which can be overwhelming for new users.
- Higher pricing tiers may be expensive for small businesses or those with simpler needs.
- Lite Plan: Starts at $15 per month, providing basic email automation features.
- Plus Plan: Offers more features, including CRM integration, starting at a higher price point.
- Professional Plan: Designed for growing businesses, providing even more advanced tools and support.
- Enterprise Plan: Tailored for large businesses with complex needs, offering the most comprehensive set of features and customization options.
Mailgun is a robust email organizing and delivery service tailored for developers and technical users. It provides advanced tools to manage and optimize email delivery, ensuring high deliverability rates and detailed analytics.
Mailgun's API allows for seamless integration with various systems, making it a flexible and scalable solution for businesses with specific technical needs. This includes email scheduling, ensuring emails are sent at the optimal times.
- Email Scheduling: This scheduler enables precise scheduling for various types of emails, including marketing and transactional messages.
- Deliverability Tools: Provides advanced solutions to optimize email delivery rates, ensuring your emails reach their intended recipients.
- Detailed Analytics: Offers comprehensive analytics for tracking email performance and gaining insights into campaign effectiveness.
- API for Custom Integration: Designed for custom integration with different systems, allowing businesses to tailor their email solutions to their needs.
- Capable of handling high volumes of emails, making it suitable for growing businesses.
- Provides detailed insights into email performance, helping to optimize future campaigns.
- The API allows for seamless integration with existing systems, offering great flexibility.
- More suitable for developers and technical users, which might be challenging for non-technical users.
- The extensive features and customization options can be overwhelming for those looking for a simple scheduling solution.
- Foundation Plan: $35 per month
- Scale Plan: $90 per month
- Custom Plan: For larger or more customized needs, pricing is available upon request, offering tailored solutions and volume discounts.
SendGrid is a well-known transactional email scheduling and delivery platform that offers robust tools for managing both marketing and transactional emails. It is designed to handle high volumes of emails efficiently, with comprehensive analytics and flexible API integration.
SendGrid is a popular choice for businesses looking to streamline their email operations while maintaining high deliverability rates.
- Email Scheduling: Allows scheduling of marketing and transactional emails using its Marketing Campaigns, SMTP API header, or API.
- Analytics and Reporting: Tracks the performance of scheduled emails, providing insights into open rates, click-through rates, and more.
- API Integration: Integrates with existing systems for streamlined operations, making it easy to incorporate into your existing workflow.
- Known for its reliability in handling high volumes of emails, ensuring consistent performance.
- Offers detailed analytics and reporting tools to track the success of email campaigns.
- The API allows for seamless integration with various systems, providing flexibility in how emails are managed and sent.
- Transactional APIs aren’t built with reply management in mind and offer no out-of-the-box support for certain features.
- Uses third-party IPs for sending emails, which can result in lower deliverability rates (around 80% on average).
- Free Plan: Basic features suitable for initial use and small-scale email sending.
- Essentials Plan: Starts at $19.95 per month, ideal for small businesses with moderate email needs.
- Pro Plan: From $89.95 per month, designed for higher volume requirements, offering more advanced features.
- Premier Plan: Custom pricing plans for large-scale or specialized requirements, providing tailored solutions and support.
Mailchimp is a leading email marketing tool designed to streamline and enhance your marketing campaigns. It offers robust features tailored to meet the needs of both small and larger enterprises. With Mailchimp, you can create, schedule, and manage your email campaigns effectively.
- Automated Email Campaigns: Easily schedule marketing emails and newsletters to keep your audience engaged.
- Segmentation: Customize your emails based on detailed subscriber data for targeted communication.
- A/B Testing: Optimize your scheduled emails with A/B testing to ensure maximum effectiveness.
- Analytics: Gain valuable insights into the performance of your email campaigns with detailed analytics.
- Excellent for marketing campaigns
- Effective audience segmentation
- Comprehensive analytics
- More suitable for marketing rather than individual scheduling needs
- Free Plan: Basic features for small-scale needs.
- Essentials Plan: Starting at $13.00/month
- Standard Plan: From $20.00/month
- Premium Plan: Tailored pricing plans for extensive marketing needs with advanced features, suitable for larger businesses.
Google's email scheduling tool , integrated within Gmail, provides a convenient and efficient way to manage your email communication. This feature allows users to compose emails and schedule them to be sent at a later time, ensuring timely delivery and improved email management.
- Easy Integration: Seamlessly integrated within Gmail, no need for additional software.
- User-Friendly Interface: Simple and intuitive interface for scheduling emails directly from the compose window.
- Time Zone Management: Automatically adjusts for different time zones, ensuring your emails are sent at the right time for recipients.
- Google Sheets Integration: Easily pull data from Google Sheets to personalize and automate your email content.
- Google Calendar Sync: Coordinate email scheduling with events in Google Calendar for better time management.
- No additional software required
- Time zone management
- Integration with Google Sheets and Google Calendar
- Limited to Gmail users
- Basic scheduling features compared to dedicated email marketing tools
- Google's email scheduling feature is available for free within Gmail, making it accessible for all users without additional costs.
Email scheduling software is vital for efficient communication and productivity. These tools help businesses maintain consistency, optimize timing, and automate tasks.
When choosing the best tool for your business, consider your specific needs, such as ease of use, advanced features, and integration capabilities. The right software can significantly enhance your email marketing strategy.
Try out the recommended tools to find the perfect fit for your requirements.